Aircraft Parts Management Software Development

Parts inventory structured by part number with stock on hand by condition -- serviceable, unserviceable, quarantined, and awaiting inspection -- so stores personnel can see the serviceable holding for any part number without checking physical bins. Release document storage linking the Form 1, 8130-3, or equivalent release document to each stock item, accessible from the inventory record without searching physical files. Part issuance from stores against a work order or work package, recording the part number, serial number, batch number, and release document reference in the issuance record and reducing the stock on hand accordingly. Returns management for parts removed from aircraft during maintenance -- each removed part entering the unserviceable or inspection-required condition with the removal work order and aircraft registration recorded, before being routed to repair or disposal. Minimum stock level alerts for consumable and expendable parts, notifying the stores manager when stock on hand falls below the configured minimum for a part number.

Part history record from initial receipt through every installation, removal, repair, and re-installation event, with the aircraft registration, work order reference, and date of each event recorded -- the complete chain of custody in one searchable record. Release document chain from manufacturer to distributor to stores to installation, storing each document in the chain so the complete traceability back to the approved production organisation is available from the part record. Batch traceability for consumable items -- sealants, adhesives, lubricants, fasteners -- linking each batch to its certificate of conformity and tracking which work orders used material from each batch. Modification and repair traceability recording the approved repair data reference, the repair organisation, and the release document for each repair carried out on a rotable component. Traceability package generation for aircraft sale or maintenance record compliance -- the part history, release document chain, and repair records for any part number or serial number compiled from the system in a shareable format.

Shelf-life register for all time-limited parts in stores -- O-rings, seals, tyres, batteries, pyrotechnic items, life rafts -- with the installed date, manufacture date, cure date where applicable, and calculated expiry date recorded at goods receipt. Expiry alert at configurable lead times before each item's expiry date, notifying the stores manager so the item can be used before expiry or dispositioned without becoming a compliance issue. Batch expiry management for shelf-life items received in bulk where the expiry date applies to the batch rather than individual items, with the batch expiry tracked against the quantity remaining in stores. Quarantine workflow for items that have reached their expiry date -- automatic quarantine status change with the reason recorded, preventing issuance of the expired item until the quality manager decides on disposition. Quarantine area management tracking the physical location of quarantined parts so they are physically segregated from the serviceable stock and cannot be issued in error.

Rotable component record by part number and serial number showing current location -- installed on aircraft registration, in stores, at repair organisation -- with the installation date, current accumulated hours, current accumulated cycles, and remaining life against the component's time between overhaul. Life limit tracking for hard time components requiring overhaul or replacement at a defined interval, with the next-due overhaul date and the remaining life calculated from the current accumulated hours and cycles. On-condition component tracking for components without a fixed overhaul interval, recording the last inspection date, the inspection result, and the next-due inspection date. Exchange pool management for operators or MRO organisations maintaining a pool of rotable components -- tracking which aircraft each unit is currently installed on, which units are in stores awaiting installation, and which are at the repair organisation undergoing overhaul. Component removal and send-to-repair workflow recording the removal from aircraft, the unserviceable condition code, the repair instruction to the approved overhaul organisation, and the expected return date.

Goods receipt process requiring completion of an incoming inspection record before any part is placed into serviceable stores -- the inspection record capturing the part number, serial number, quantity, condition, release document type and reference, and the result of the visual acceptance inspection. Release document verification at goods receipt confirming that the accompanying Form 1, 8130-3, or equivalent document is from an approved production or maintenance organisation, covers the correct part number and quantity, and is complete and legible -- flagging non-compliant documentation for quality review before the part is accepted. Suspect unapproved part identification workflow for cases where the incoming inspection identifies indicators of a counterfeit or unapproved part, quarantining the part and initiating the notification process required by the applicable regulatory authority. Goods receipt to order matching for parts ordered against a purchase order, confirming the received quantity and part numbers against the order before acceptance. Rejection workflow for parts that fail the incoming inspection -- the rejection reason recorded, the supplier notified, and the part held in quarantine pending return or disposition.

AOG part requirement logging when an aircraft is grounded awaiting a part, recording the aircraft registration, the required part number, the grounding reason, and the operational impact so the AOG is visible to the stores manager and the production planning team immediately. Supplier sourcing for AOG parts -- the AOG requirement transmitted to preferred suppliers and approved distributors with the priority status clearly indicated, and supplier responses tracked against the requirement. Alternative part lookup for cases where the required part number is not available -- approved alternative parts, supersedure part numbers, and parts available under an approved alternative means of compliance -- reducing the aircraft-on-ground time when the specific part number is in short supply. AOG loan management for parts borrowed from another operator or MRO organisation to resolve an AOG -- the loan agreement, the borrowed part's documentation, and the return obligation tracked in the system. AOG resolution recording when the AOG part is received and the aircraft is returned to service, closing the AOG record with the actual downtime and the part source recorded for future planning.