Farm-to-Fork Supply Chain Traceability Software

Harvest batch created at the point of intake linked directly to the field records for the harvested area -- variety, seed lot, growing location, and the full history of field activities and inputs applied during the season. Multiple field lots combined into a single intake batch where produce from adjacent fields is commingled at harvest, with the proportion from each field recorded at the point of combination. Batch identity maintained through every processing step -- washing, grading, packing -- with the field origin record attached to every output lot regardless of how many processing steps or re-grading events occurred between harvest and packing. Retail unit barcode or case label linked to the packed batch, and the packed batch linked to the field origin, so the full trace from consumer unit to field is available from the retail barcode without any manual search.

Chemical application records from the farm management system linked to the field traceability record for every batch harvested from that field in the relevant season. Pre-harvest interval compliance checked automatically at harvest -- the system flags any harvest event where the PHI for an applied product has not elapsed and prevents the batch from progressing to intake without a supervisor review and documented exception. Maximum residue level reference data maintained in the system so the agronomist and farm manager can see the applicable MRL for each product relative to the target market at the point of application, not only at residue testing. Pesticide residue test results linked to the batch record when laboratory results are received, with pass/fail assessment against the applicable MRL for each market destination and automatic hold flag when a result exceeds the MRL.

Packhouse intake record capturing lot number, field origin, variety, weight, and quality grade at the point of receipt from field or storage. Processing step records with input lot, output lot, process type, date, operator, and yield -- every step between raw product intake and finished packed product tracked with input and output quantities to support mass balance verification. Quality inspection records linked to each processing batch with the result, the inspector, and the date, providing the quality record required by BRCGS and customer quality specifications. Rework and re-grade records where off-grade product is held, re-evaluated, and either repacked or disposed of -- the traceability record maintained through the rework event so the origin of reworked product can be traced. Packaging materials lot tracking for operations where the certification scheme requires traceability of packaging components as well as the product itself.

Despatch record linking the packed batch to the customer order, the transport booking, and the delivery confirmation, with the batch-to-field trace carried through to the despatch record. Electronic despatch note generated from the despatch record with the batch identification, product description, quantity, and any regulatory labelling requirements such as country of origin, variety, and class. Customer delivery confirmation recorded in the system so the outbound trace includes who received each batch, when, and at what volume. Returns and credit note management with the returned batch re-linked to its original despatch record and its field origin maintained through the returns process. Multi-customer despatch where a single packed batch is split across multiple customers, with the field origin trace maintained for each partial delivery.

Recall trace executed from any point in the chain -- a field, a chemical application lot, a harvest batch, or a packed product code -- with the system immediately identifying every batch that shares the same origin, input, or processing run as the recalled item. Forward trace: given a field or chemical application lot, identify every customer delivery that contains product from that origin. Backward trace: given a customer complaint or product code, identify the field origin, all inputs applied, and all other customers who received product from the same batch. Recall notification workflow with the affected customer list, the batch quantities involved, and the draft communication for management review before distribution. Recall exercise functionality for operations that conduct periodic mock recalls to verify the traceability system, with results and timing recorded for certification audit evidence.

GlobalGAP audit trail maintained within the traceability system -- field records, input records, worker welfare documentation links, and traceability exercise records all accessible from the certification audit view rather than assembled from separate systems at audit time. BRCGS and SQF traceability requirement support with mass balance verification, allergen traceability, and the two-hour traceability exercise standard supported by the same underlying data. Retailer-specific traceability requirements configured for each major customer -- specific label data requirements, traceability exercise timing standards, and data format requirements for electronic traceability submissions. Traceability exercise report generated automatically on request for certification audit evidence, showing the trace from a selected retail unit back to field origin and forward from a selected field to all customer deliveries, with the time taken recorded for the audit record.