Checking vehicle location by calling drivers because there is no live GPS visibility across the fleet?
Vehicles going out of service unexpectedly because maintenance is reactive rather than triggered by mileage or time?
Fleet Management Software Development
Custom fleet management software for commercial fleets, rental companies, and corporate vehicle programmes -- GPS tracking, telematics, maintenance scheduling, and driver management in one system, not a phone call and a spreadsheet.
Built for operations where vehicle location is unknown until a driver picks up the phone and maintenance is done when something breaks rather than before it does.
Live GPS tracking with geofence alerts and full trip history per vehicle
Telematics data collection -- fuel consumption, engine diagnostics, and driver behaviour scoring
Mileage and time-based maintenance scheduling with service history per vehicle
Driver assignment, licence expiry tracking, and performance dashboards
RaftLabs builds custom fleet management software covering real-time GPS tracking, telematics data collection, mileage-triggered maintenance scheduling, driver assignment and performance management, utilisation and cost analytics, and compliance tracking for MOT, insurance, and tachograph data. Most fleet management projects deliver in 12-14 weeks at a fixed cost.
100+Products shipped
·24+Industries served
·FixedCost delivery
·12-14Week delivery cycles
Calling drivers to find vehicles is not a fleet management strategy
Most fleet operators hit the same inflection point. At 10 vehicles, calling drivers to confirm location is annoying but workable. At 50, it is a half-time job for someone in the office. At 100 or more, you have a visibility problem that costs money every day -- wasted fuel from idle vehicles, customer service failures when you can't confirm ETAs, and maintenance crises when a van breaks down on a job because nobody scheduled the service.
The reactive maintenance problem is equally costly but less visible. A tyre or brake failure on a commercial vehicle is a risk event, not just a cost. But without mileage-based triggers, services are scheduled on gut feel or when drivers report a warning light. Parts are replaced too late or unnecessarily early. Downtime hits unpredictably.
Custom fleet management software puts a system around both problems: live vehicle visibility with geofencing and alerts, telematics that surfaces driver behaviour and vehicle health, maintenance triggered by actual mileage rather than calendar assumption, and cost analytics that show you what each vehicle actually costs per mile.
What we build
Real-time GPS tracking
Live vehicle map showing current position, speed, and heading for every vehicle in the fleet. Trip history per vehicle with route replay, start and end points, stop duration, and mileage. Geofence configuration for depots, customer sites, and restricted zones -- with entry and exit alerts sent to fleet managers. Idle time monitoring that flags vehicles stationary with the engine running beyond a configurable threshold. The visibility layer that replaces calling drivers to confirm where they are.
Telematics data collection
Fuel consumption recording per vehicle and per trip -- actual vs. expected based on vehicle type and route. Engine diagnostic data from OBD-II and CAN bus integration, including fault codes flagged against the vehicle record in real time. Harsh braking, harsh acceleration, and speeding events recorded per driver per trip. Driver behaviour scoring calculated from event frequency and severity. Data retained per vehicle for trend analysis and insurance reporting. The raw data layer that makes driver coaching and fuel cost reduction possible.
Maintenance scheduling
Maintenance triggers configured by mileage interval, engine hours, or calendar date -- whichever comes first. Service history recorded per vehicle: date, mileage, work done, cost, and contractor. Upcoming service alerts sent to fleet managers before the trigger is reached, not after. Vehicle downtime recording to track lost operational days per vehicle and identify problem assets. Contractor booking integration for workshop scheduling. The scheduled maintenance workflow that replaces waiting for a warning light to appear.
Driver management
Driver profiles with licence number, licence expiry date, and vehicle assignments. Licence expiry alerts sent to fleet managers and HR at configurable lead times. Vehicle-to-driver assignment per trip with historical assignment records for accountability. Incident recording against driver profiles -- collisions, infringements, and customer complaints. Driver performance dashboards showing behaviour scores, incident history, and mileage per period. The driver record that connects vehicle events to the person responsible.
Utilisation and cost analytics
Cost per vehicle calculated from fuel spend, maintenance costs, insurance allocation, and depreciation inputs. Cost per mile by vehicle and by fleet segment. Utilisation rate per vehicle showing active trip time vs. idle time vs. scheduled downtime. Idle cost reporting that quantifies the fuel burned by vehicles sitting with the engine running. Fleet ROI reporting comparing vehicle operating cost against revenue attributed to that asset. The financial picture that tells you which vehicles to replace and which to redeploy.
Compliance and documentation
MOT expiry and vehicle registration renewal alerts per vehicle at configurable lead times. Insurance policy tracking with expiry alerts and document storage per vehicle. Tachograph data integration for HGV fleets -- driver card uploads, infringement detection, and working time compliance reporting. Operator licence compliance checks against fleet size and vehicle categories. Audit trail of all compliance actions for regulatory inspection. The compliance layer that keeps commercial vehicles legal and avoids the cost of operating unlicenced or uninsured assets.
Frequently asked questions
We build integrations with the most widely used telematics hardware on the market, including Teltonika, Samsara, Geotab, CalAmp, and Queclink devices. Hardware integration typically works over MQTT, HTTP webhooks, or platform APIs depending on the device and gateway used. We are hardware-agnostic -- if you have existing hardware installed, we integrate with it. If you are starting from scratch, we advise on hardware selection based on your vehicle types, data requirements, and cost constraints. OBD-II and CAN bus data availability varies by vehicle make and model, so we confirm data availability during discovery before scoping the telematics features.
Maintenance scheduling works by setting triggers per vehicle or vehicle group: for example, service every 10,000 miles, oil change every 6 months or 5,000 miles (whichever comes first), or annual safety inspection. The system tracks live mileage from telematics and calendar date. When a vehicle approaches a trigger threshold -- by default at 80% of the interval -- an alert is sent to the fleet manager. The fleet manager can schedule the service with a contractor, record the booking in the system, and track the vehicle status as in for service. Once the service is complete, the record is updated with the work done and cost, and the mileage counter resets for the next trigger. The full service history per vehicle is retained and searchable.
Yes. Vehicle profiles in the system capture vehicle type, category, weight class, fuel type, and any type-specific compliance requirements. Maintenance schedules, telematics data fields, and compliance checks are configured per vehicle type. HGV-specific features -- tachograph integration, operator licence compliance, working time rules -- are applied to vehicles in the relevant category. A mixed fleet of company cars, light commercial vans, and HGVs is a standard use case. You can view the full fleet together or filter by vehicle type for operational management.
A core fleet management system -- GPS tracking, basic telematics, maintenance scheduling, and driver profiles -- typically delivers in 10-12 weeks. A full platform adding cost analytics, tachograph integration, compliance document management, and a mobile driver app typically runs 14-18 weeks. Timeline depends on the number of telematics hardware integrations, the complexity of your compliance requirements, and whether you need a mobile app for drivers alongside the web platform. We scope every project before confirming the timeline and give you a fixed cost before development starts.
Tell us your fleet size, vehicle types, current visibility gaps, and what maintenance problems cost you most. We will scope the right system and give you a fixed cost.
