HR Management System Development

Employee record structure designed around your employment model -- your employment types, your custom fields, and the data points your HR team actually tracks rather than a standard contact record with a few HR fields added. The full employment lifecycle in one record: the offer date, the start date, the probation period and its completion, role and salary history, performance review records, and the exit date and reason. Position management tracking the role the employee holds separately from the person who holds it, so you can manage org structure changes, backfills, and open positions without losing history. Reporting lines and org chart management that reflect your actual reporting structure including matrix management, dotted lines, and multi-entity relationships.

Leave entitlement management built around your employment contracts rather than a standard leave calendar. Accrual rules for each leave type and employment type -- annual leave accruing from start date, enhanced sick pay after a qualifying period, statutory parental leave with the correct entitlement for your jurisdiction, and any additional leave types your organisation offers. Carry-over rules, leave year reset logic, and pro-rata calculation for part-time employees, all configured to your specific policies rather than a generic model. Manager approval workflow with leave request visibility for the team calendar and absence pattern reporting for HR. Absence management with return-to-work tracking, Bradford Factor calculation for absence management policies, and occupational health referral recording where your policies require it.

Document management for the full range of HR documents in the employee record -- contracts, addenda, policy acknowledgements, performance review documents, disciplinary records, and compliance certificates. Template library for standard documents with the employee's data populated automatically from their record, so HR does not re-enter information that is already in the system. E-signature workflow with a tracked signing link sent to the employee and the authorised signatory, with the signed document stored against the employee record and accessible for audit. Policy distribution with acknowledgement tracking -- the policy sent to the relevant employee group, each employee's acknowledgement recorded, and a completion report for compliance. Document retention management with configurable retention periods per document type and automated deletion after the configured period.

Right-to-work document management with document type, expiry date, and renewal reminder workflow for employees on visas or time-limited work authorisation. Professional qualification tracking for roles with mandatory qualification requirements -- the qualification, the issuing body, the expiry date, and the renewal reminder -- so HR does not rely on manual tracking to maintain compliance. Mandatory training completion tracking with training type, completion date, and expiry date per employee, with automated reminders before expiry and a compliance report for each training category. GDPR and data privacy compliance built into the data architecture -- consent recording, data access logging, retention period management, and subject access request tooling for the data protection responsibilities that apply to employee data in your jurisdiction.

Self-service portal for employees to view and update their own information -- personal details, emergency contacts, bank account information, and tax documents -- without raising a request to HR. Leave request submission with the current entitlement balance, the team calendar showing who else is off, and the manager approval workflow all visible to the employee in one place. Payslip access for employees to view and download their payslips without contacting payroll. Document access for the employee to view their own contracts, policy acknowledgements, and compliance certificates. Manager self-service with the tools managers need -- team leave calendar, headcount reporting for their team, employee record access for direct reports, and the ability to raise HR requests like salary change proposals and role change notifications -- without giving managers access to the full HR system.

Headcount reporting live from the HRMS -- total headcount by department, location, employment type, and seniority band, with movement reporting showing joiners, leavers, and transfers in each period. Turnover and retention analysis at the team, manager, and tenure band level, with the exit reason captured from the leaver interview feeding the turnover analysis. Absence reporting with total absence days by team and department, absence frequency analysis, and the Bradford Factor calculation for managers and HR. Compliance reporting for right-to-work expiry, mandatory training completion, and probation review due dates -- the reports that HR needs to run proactively rather than react to when something is missed. Custom report builder for ad hoc queries that HR and finance need from the employee data without raising a request to the development team.