Recurring maintenance routes planned weekly in spreadsheets because the current system can't group jobs by area and sequence them by drive time?
Job completion not recorded on site -- crew finishing a job and the office not knowing until end of day, with no photos to send the customer or dispute if there's a complaint?
Landscaping Job Management Software
Custom job management software for landscaping companies that run recurring maintenance routes alongside one-off projects -- built for crew-based field operations, not a generic service business.
Spreadsheets can't group jobs by area, sequence them by drive time, or tell the office when a crew finishes a job. Custom software can do all three -- and it doesn't fall apart when a crew member calls in sick.
Recurring route scheduling with geographic grouping
Crew dispatch with mobile job sheets
On-site job completion with photos and sign-off
Customer communication and invoicing automation
Custom landscaping job management software handles recurring route scheduling with geographic grouping, crew dispatch with mobile job sheets, on-site job completion recording with photos and customer sign-off, and invoicing automation. It manages both maintenance contracts and one-off project work in one system. RaftLabs delivers in 12-14 weeks at a fixed cost.
100+Products shipped
·24+Industries served
·FixedCost delivery
·12-14Week delivery cycles
Job management for the way landscaping crews actually work
Landscaping operations have two distinct workflows that most software treats as one. Recurring maintenance routes need geographic grouping, sequence optimisation, and schedule templates that repeat weekly or fortnightly without manual re-entry. One-off projects need full job tracking from quote through to completion sign-off.
Managing both in a spreadsheet means the coordinator rebuilds the route plan every week. A crew finishing a job has no way to record it in real time. The office finds out at the end of the day -- or when the customer calls.
We build job management systems that handle both workflows. Routes are planned once and auto-generated for each period. Crews see their jobs on mobile, record completion on site with photos, and the office sees status in real time.
What we build
Job scheduling
One-off and recurring job creation with service type, customer details, and estimated duration. Recurring schedule templates for maintenance contracts -- weekly, fortnightly, or monthly -- auto-generating jobs for each period without manual re-entry. Crew size and equipment requirements set per job type. Job priority and access notes visible on the schedule view. Schedule board filterable by crew, date, and job type. Capacity view showing available hours per crew per week for forward planning.
Route planning and crew dispatch
Geographic job grouping to cluster visits in the same area on the same day. Route sequencing to minimise total drive time for each crew. Crew assignment by skills, equipment held, and availability. Daily route sheet sent to the crew's mobile -- address, job details, and sequence. Route changes pushed to the crew app in real time when the schedule is updated. Drive time estimates between jobs visible on the dispatch board for the coordinator.
Mobile crew app
Daily job list on mobile with customer name, address, access notes, and job instructions. GPS stamp on arrival and departure recorded automatically. Task completion checklist per job -- items marked as done in sequence. Materials used recorded against the job for cost tracking. Before and after photo capture attached directly to the job record. Customer signature collected on site for project completions. Job completion updates the dispatch board in real time.
Customer management
Customer and property records with full job history, contract details, and communication log. Preferred crew or crew member noted on the account. Quote and contract documents stored against the customer record. Job notes accessible to any crew attending a return visit -- previous work, known site conditions, customer preferences. Multiple properties under one account for commercial clients with several sites. Communication log with every confirmation, reminder, and post-visit summary recorded.
Invoicing and payments
Job completion triggers invoice generation from the work record. Service contract billing automation -- recurring invoices generated and sent at the contracted interval without manual action. Labour and materials pricing applied from pre-loaded rate cards. Invoice delivery by email with online payment link. Direct debit setup for maintenance contract customers. Integration to Xero or QuickBooks for automatic accounting reconciliation. Outstanding invoice report with days overdue per customer.
Seasonal scheduling
Schedule templates for different service seasons -- spring tidy-ups, summer maintenance, autumn leaf clearance, winter shutdown visits. Capacity planning view showing crew availability and job volume for the upcoming peak season. Customer communication for service resumption after winter -- automated notification with booking link. Seasonal job types with service-specific task checklists and pricing. Historical job volume by season for crew planning and resource forecasting.
Frequently asked questions
Jobber and LMN handle standard scheduling and invoicing well for most landscaping businesses. Custom software makes sense when your route logic -- geographic grouping, sequence optimisation, multi-crew management -- is complex enough that the standard tool's routing can't keep up with your volume. It also makes sense when you have a combination of large commercial maintenance contracts and residential one-off work that a single tool handles poorly. If a well-configured standard platform covers your needs, we'll say so in discovery. We don't push custom builds where they aren't justified.
You set up a schedule template for each maintenance contract -- the service frequency, day of week, and crew assignment. The system generates jobs automatically for each period without manual re-entry. At the start of each week, the coordinator reviews the auto-generated jobs, confirms any changes, and the routes are grouped geographically and sequenced to minimise drive time. The daily route sheet is sent to the crew's mobile. If a job is cancelled or a new one added mid-week, the route is recalculated and pushed to the crew app. The coordinator doesn't rebuild the plan from scratch each week.
Yes. Commercial contracts and residential one-off jobs are both managed in the same scheduling system -- the difference is that contract jobs are generated automatically from the recurring schedule while one-off jobs are created manually per booking. Commercial accounts can hold multiple site addresses under one account, with separate job records and invoicing per property. Invoicing automation is configured differently for each -- contract customers can be billed monthly or per-visit automatically, while one-off customers receive an invoice on job completion. Both appear on the same dispatch board and crew app.
A landscaping job management platform covering scheduling, route planning, a crew mobile app, customer management, and invoicing typically takes 12-14 weeks from project start to production. That includes discovery, design, development, integration to your accounting system, and testing with your crew before launch. Complex commercial contract management or multi-depot operations with separate crew pools may add time. We agree the full scope and cost before development starts.
