Contracts stored across shared drives and email with no central searchable repository?
Contract renewal dates missed because they're tracked in spreadsheets that aren't monitored?
Legal team spending review time on routine contracts that could use approved clause templates?
No visibility on total counterparty exposure or the number of contracts up for renewal this quarter?
Contract Management Software Development
Contracts stored across shared drives and email create real exposure. When a renewal date is tracked in a spreadsheet that no one monitors, the auto-renewal clause triggers and the company is locked in for another year. When counterparty commitments live in PDF attachments, obligation management is whatever someone can remember.
We build custom CLM software for legal teams, procurement, and sales operations. From contract request and drafting through approval, signature, and obligation tracking, the full lifecycle is managed in one system with a complete audit trail.
Contract request and intake workflow with structured intake forms and automatic routing
Template library and clause management so standard contracts start from approved language
Approval and review workflow with redlining, version comparison, and e-signature integration
Obligation management with key date alerts for renewal dates, notice periods, and termination rights
Contract lifecycle management (CLM) software manages the full contract process from initial request through drafting, approval, signature, and post-execution obligation tracking. It replaces shared drives and email with a central, searchable repository and structured workflows. RaftLabs builds custom CLM software for legal teams, procurement, and sales operations that need more than a document storage tool.
100+Products shipped
·24+Industries served
·FixedCost delivery
·12-14Week delivery cycles
The problem with storing contracts in shared drives
A shared drive with a folder structure is a filing system, not a contract management system. It has no awareness of renewal dates, no ability to search clause content, no workflow to ensure the right people reviewed the contract before it was signed, and no obligation tracking after execution. When a contract goes into a folder, the company's ability to act on it depends entirely on someone's memory.
CLM software changes the contract from a document into a managed record. The system knows when it renews, what obligations it creates, who approved it, and which counterparty it binds. Legal teams can search across contracts by counterparty, clause type, or expiry date in seconds rather than downloading and opening files one by one.
We build custom CLM software because the standard platforms either do too much and cost too much, or do too little and still require manual processes for the parts that matter most. A custom system covers the workflows your team actually uses and integrates with the tools they already work in.
What we build
Contract request and intake workflow
Business teams submit contract requests through a structured intake form rather than emailing the legal team. The form captures counterparty details, contract type, value, term, and any non-standard requirements. The request is automatically routed to the right legal or procurement resource based on contract type and value threshold. Legal sees a prioritised queue rather than an inbox of unstructured requests, and requestors can track the status of their submission without sending a follow-up email.
Template library and clause management
Maintain a library of approved contract templates and clause alternatives for common contract types. Templates are versioned and approved by legal before they are made available. When a contract is started from a template, the base language is already approved and only the business-specific variables need to be filled in. Clause libraries provide pre-approved alternatives for common negotiation positions so legal can insert approved language rather than drafting from scratch each time.
AI-assisted contract drafting
AI assistance is built into the drafting workflow to populate standard clauses based on contract type and counterparty profile, suggest clause alternatives from the approved library when a counterparty proposes non-standard language, and flag clauses that deviate from approved positions for legal review. The AI works within the guardrails of your approved playbook rather than generating arbitrary language. Legal reviews and approves all AI-suggested content before it goes to the counterparty.
Approval workflow and version management
Define approval workflows by contract type, value, and risk classification. Contracts route automatically to the required approvers in the correct sequence. Reviewers can comment, redline, and approve within the system. Version comparison shows exactly what changed between drafts so reviewers are not hunting through tracked changes in a Word document. The approval audit trail records who approved what version and when, which matters when a dispute arises over what was actually agreed.
Obligation management and key date alerts
After execution, key dates and obligations are extracted and stored as structured records against the contract. Renewal dates, notice periods, termination windows, payment milestones, and performance obligations each have owners and alert schedules. Alerts go to the responsible person in advance, not on the date itself. The obligation register gives legal and commercial teams a view of all active commitments across all contracts without having to open each one.
Contract analytics and counterparty reporting
The analytics layer answers questions that a document repository cannot: how many contracts are up for renewal in the next 90 days, what is the total committed spend with a specific supplier across all contracts, how often is a particular clause negotiated away from the standard position, and what is the average cycle time from request to signature by contract type. These reports support commercial decisions and legal team capacity planning without manual data extraction.
Frequently asked questions
Yes. We integrate with DocuSign, Adobe Sign, and other e-signature platforms as part of the standard build. Contracts route to the e-signature platform directly from the CLM approval workflow. Signed documents are automatically returned to the CLM repository with execution date and signatory details recorded. If your organisation uses a different e-signature tool, we assess the API capabilities during scoping and confirm compatibility before development starts.
Migration from shared drives is a defined part of the implementation project. We extract contract metadata, classify contracts by type, and load them into the CLM with the correct fields populated. Key dates and obligations for active contracts are extracted during migration so the obligation register is populated from day one rather than only covering new contracts signed after go-live. The migration approach and data quality standards are agreed before the project starts.
The CLM maintains a full version history for every draft exchanged with a counterparty. Each version is timestamped and attributed to the party who sent it. Side-by-side comparison shows what changed between any two versions so reviewers can see the full negotiation history without reconstructing it from email attachments. When a final version is agreed, the executed version is stored separately and linked to the negotiation history for future reference.
Yes. The template library, clause library, approval workflows, and obligation templates are all configured by contract type and business unit. Each unit sees the templates and workflows relevant to their contracts. Centralised reporting across all business units gives legal leadership a consolidated view while individual units work within their own configured environment. Access controls ensure business unit users only see their own contracts unless they have cross-unit reporting access.
Tell us about your current contract volume, the types of contracts you manage, and what the gaps in your current process cost you. We'll scope a system that closes them.
