Managing 50+ artists across spreadsheets, shared folders, and email threads with no audit trail?
Tour bookings, contracts, and advance recoupment tracked in separate tools that don't connect?
Artist Management Software Development
Managing 50 or more artists across spreadsheets, shared folders, and email threads means nothing has an audit trail. Deals are tracked in one place, contracts in another, tour dates in a calendar no one else can see, and advance balances in a spreadsheet that was last updated two quarters ago.
We build custom artist management platforms that put artist CRM, contract tracking, tour scheduling, royalty split configuration, and label-to-artist reporting in a single system. Every deal, payment, and event is connected to the artist record it belongs to.
Artist CRM with deal and contract tracking
Royalty split configuration and advance recoupment tracking
Tour and booking schedule management
Label-to-artist reporting and payment dashboards
Artist management software is a purpose-built platform for managing artist relationships, deal pipelines, contracts, tour schedules, and royalty splits in one place. Generic CRMs lack the music-industry data model needed to track advance recoupment, split configurations, and label-to-artist payment flows. RaftLabs builds custom artist management platforms that fit how labels, management companies, and agencies actually work.
100+Software products shipped
·FixedCost delivery
·10-14Week delivery cycles
·24+Industries served
What artist management software needs to do
A generic CRM tracks contacts and deals. Artist management requires a different data model entirely. An artist record needs to carry contracts, split sheets, advance balances, tour dates, booking confirmations, royalty history, and label relationships -- all connected, all auditable.
When those data points live in separate tools, the management team spends its time reconciling information rather than working deals. Advance recoupment is calculated manually each quarter. Tour logistics are coordinated over email. Contracts are stored in folders with no link to the deal or the payment that followed from them.
We build artist management platforms for labels, management companies, and booking agencies. The system is built around how you actually manage artists -- not how a generic CRM vendor imagined a music business might work. Deal pipelines, contract versions, split configurations, and advance tracking are core data objects, not custom fields bolted onto a contact record.
What we build
Artist CRM and deal pipeline
A CRM built around the artist relationship, not a generic contact record. Each artist profile carries active deals, historical deals, assigned team members, label relationships, and document history. The deal pipeline tracks opportunity stage, deal terms, contract status, and responsible party. Managers see every active deal across their roster on one screen. Labels see their full artist portfolio with deal status and key dates. Nothing falls through the cracks because a deal was tracked in someone's inbox instead of the system.
Contract and rights management
Contract records linked directly to the artist and deal they belong to. Upload signed agreements, track key dates (term start, term end, option windows, delivery deadlines), and log amendments with version history. Rights granted under each contract -- master rights, publishing rights, sync licensing, merchandise -- are recorded against the contract so ownership is clear when a downstream request comes in. Automated alerts fire before option windows and delivery deadlines so nothing lapses without a deliberate decision.
Advance and recoupment tracking
Advance balances tracked from the moment funds are issued. Each advance is linked to the contract and the royalty account it recups against. As royalties are earned, the system applies them against the outstanding advance balance and shows the current recoupment position. Labels and managers see unrecouped balances across the full roster without running manual calculations. Artists can see their own recoupment position through a portal view if you choose to expose it. No more end-of-quarter spreadsheet reconciliations to figure out who is recouped.
Tour and booking management
Tour schedules built inside the artist record rather than in a shared calendar that has no link to the artist's other data. Bookings carry venue, promoter, deal terms, support acts, and production requirements. Routing views show the full tour leg on a map with travel gaps flagged. Booking status tracks from offer through confirmation to settlement. The management team, booking agent, and tour manager see the same information without relying on email threads and Dropbox folders to stay in sync.
Royalty split and payment configuration
Split sheets stored as live data, not static documents. Each split is linked to the recording or composition it governs and to the royalty account that will receive distributions. When a royalty payment comes in, the system calculates each participant's share based on the current split configuration and queues the payments. Split amendments are versioned so you know which split applied at the time of each historical payment. Collaborators with different splits across different tracks on the same album are handled without manual allocation.
Artist and label reporting portal
Reporting dashboards for label executives, managers, and artists. Label views show roster performance -- advances outstanding, recoupment positions, deal pipeline value, and upcoming option decisions -- across all artists. Manager views show their specific roster with tour revenue, deal activity, and royalty earnings. Artist portals give artists visibility into their own earnings, advance balance, and upcoming payments without requiring a call to the label. Reports export to PDF for quarterly statements. Data is always current because the reports pull from the live system, not a manually prepared spreadsheet.
Frequently asked questions
A general-purpose CRM can track contacts and deals, but it does not have the data model that artist management requires. Advance recoupment, split sheet configurations, contract option windows, royalty account linking, and tour logistics are not standard CRM objects. You can bolt custom fields onto Salesforce to approximate some of this, but the result is brittle and requires constant maintenance. The reporting becomes difficult because the underlying data model was not designed for music-industry relationships. A purpose-built system has the right data model from the start, so the workflows, automation, and reporting work without workarounds.
Split complexity varies by how your deals are structured. A label with standard deal templates applied across the roster is simpler to configure than a management company where every artist has negotiated individual splits on every release. The platform handles both. Splits are stored at the recording level, so an artist can have different splits on tracks from different albums or different deals. When an artist has multiple collaborators with different participation percentages, each collaborator's split is tracked separately and linked to their payment record. Scale is handled by the system architecture, not by adding more staff to run calculations.
Yes. Multi-entity architecture is a standard requirement for groups that manage multiple labels or operate management and label divisions separately. Each entity has its own roster, deal pipeline, royalty accounts, and reporting views. Staff can be scoped to one entity or given cross-entity access depending on their role. A group executive can see consolidated reporting across all entities. An artist manager only sees their own roster. Access control is role-based and configured during setup.
A focused artist CRM with deal tracking and contract management runs from $15,000 to $35,000. A full artist management platform with advance recoupment tracking, royalty split configuration, tour management, and label-to-artist reporting runs from $30,000 to $80,000 depending on roster size, integration requirements, and the complexity of your deal structures. We scope projects in detail before quoting so the estimate reflects your actual requirements, not a generic range.
Tell us about your roster size, your current tools, and where the process breaks down. We will scope a system built around how your team actually works.
