Supply Chain and Procurement Software for Oil & Gas

Materials requisitions raised by field and operations teams with the requested item, quantity, required date, and the AFE or cost code to which the purchase should be allocated. Requisition approval workflow routed through the correct approver based on the cost category, value threshold, and AFE being charged. Purchase order generated from approved requisitions with supplier selected from the approved vendor list, delivery address, and required delivery date. Purchase orders transmitted to suppliers via email, supplier portal, or EDI depending on the supplier's capability. Change order management for purchase orders where scope or quantity changes after the original order is placed. Purchase order status visible to the requisitioner from approval through to goods receipt without requiring a call to procurement.

AFE register with the approved budget, scope description, authorising signatories, and expiry date for each AFE. Commitments tracked against each AFE as purchase orders are raised -- the committed spend visible in real time rather than only at invoice. Actual spend posted to the AFE as invoices are approved and goods received. Budget versus commitment versus actual spend report for each AFE, showing how much of the budget is committed, how much is spent, and how much remains available. Over-budget alerts sent to the AFE owner and approving management when committed spend approaches or exceeds the approved budget. AFE closure workflow when the project or well programme is complete, with final cost report generated from the procurement and accounting data.

Supplier-facing portal where vendors access their open purchase orders, confirm order acknowledgement, provide delivery dates, and flag delivery issues before they affect operations. Delivery notification submitted by the vendor when goods are dispatched, with expected delivery date and documentation including packing list, certificate of conformity, and material test reports. Purchase order status visible to the vendor for all open orders without requiring contact with the procurement team for routine updates. Documentation submission via portal for vendor qualification documents, insurance certificates, and compliance records, removing the back-and-forth email exchange that delays new vendor onboarding. Vendor performance data collected from goods receipt records -- on-time delivery rate, quantity accuracy, and documentation compliance rate -- visible to the procurement team for vendor review conversations.

Goods receipt recorded by warehouse or field personnel when materials are delivered, with actual quantity received checked against the purchase order quantity and any shortfall or damage noted. Material test reports and certificates of conformity matched to the received items and stored against the goods receipt record. Three-way matching -- purchase order, goods receipt, and supplier invoice -- completed before invoice approval, with discrepancies flagged for resolution before payment is released. Partial delivery handling for purchase orders where materials arrive in multiple shipments. Goods receipt notification sent to the requisitioner when their materials are received so they know the delivery has arrived without contacting the warehouse. Returns management for items that fail incoming inspection, with return to vendor documented against the purchase order record.

Spare parts inventory for production-critical equipment with stock level tracking per item, per location. Minimum stock level and reorder point set per item based on lead time, criticality of the equipment the part supports, and historical consumption rate. Reorder alert generated when stock falls below the reorder point, with a suggested purchase order quantity based on the reorder quantity defined for the part. Parts consumption recorded when a work order is completed, deducting from inventory automatically rather than relying on manual stock adjustment. Multi-location inventory for operators with parts distributed across multiple field locations or a central warehouse and remote staging areas. Slow-moving and obsolete parts reporting to support periodic inventory rationalisation and disposal of parts for equipment that has been decommissioned.

Rental and managed service contract tracking for the equipment categories common in oilfield operations: drilling equipment, wellhead tools, compression, lifting gear, and specialist inspection equipment. Rental order raised against the rental contract with mobilisation date, demobilisation date, and day rate. Equipment on hire tracked by item, location, and daily rate with total commitment calculated as hire extends. Damage and loss reporting against rental items with cost allocation. Off-hire notification to the rental company when equipment is returned, with confirmation of demobilised date recorded to stop the day rate accruing. Rental spend reporting by equipment category and vendor for the operations and finance team.