Solar EPC managing 20 or more projects simultaneously with no single view of which ones are behind schedule and why?
Financial tracking split between the PM tool and a spreadsheet, so actual-vs-budget comparisons are always a week behind?
Solar Project Management Software Development
Multi-project dashboards with milestone and risk status. Financial tracking with actual-vs-budget at project and portfolio level. Subcontractor task assignment and progress tracking. Document control and investor reporting -- all in one platform built for how solar EPCs and developers actually work.
We build custom solar project management software for EPCs, developers, and O&M providers. From permitting through to commissioning and handover, we cover the full project lifecycle.
Multi-project dashboard with milestone and risk status
Financial tracking with actual-vs-budget at project and portfolio level
Subcontractor task assignment and progress tracking
Document control and investor reporting
Solar project management software gives EPCs, developers, and O&M providers a single platform to track milestones, costs, subcontractors, and documents across every active project. It replaces the combination of generic PM tools and spreadsheets that breaks down when managing more than five or ten projects at once. RaftLabs builds custom solar project management systems tailored to your contract types, reporting requirements, and project workflows.
100+Software products shipped
·FixedCost delivery
·10-14Week delivery cycles
·24+Industries served
Generic PM tools were not built for solar project complexity
Basecamp, Asana, and Monday work for projects with a stable team, a simple task list, and no financial tracking requirements. Solar EPC projects involve permitting timelines that depend on councils, subcontractors who need access to drawings without access to commercial data, milestone payments that trigger when specific tasks are signed off, and investors who need monthly progress reports in a format that matches the financing agreement.
Custom solar project management software is scoped to those requirements. The milestone structure reflects your contract stages. The financial tracking captures the cost categories that matter for solar builds. Subcontractor access is configured so each trade sees the tasks and documents relevant to their scope -- not the full project file. Investor reports pull from live project data rather than being assembled by hand.
What we build
Multi-project dashboard and portfolio view
Single dashboard showing all active projects with milestone status, schedule risk flags, and financial summary. Filter by project type, region, client, or project manager. RAG status at project level -- red, amber, green -- so the portfolio manager sees at a glance which projects need attention and which are tracking normally. Drill-down from the portfolio view to the project-level detail without switching systems. The operational view that replaces the weekly status meeting where every project manager reads from their own spreadsheet.
Milestone and task management
Project templates for residential, commercial, and utility-scale solar builds with the standard milestone set pre-configured: site assessment, design, permitting, procurement, installation, inspection, interconnection, and commissioning. Task-level scheduling within each milestone with dependencies, assignees, and due dates. Milestone completion sign-off with document attachment -- inspection reports, commissioning certificates, and grid connection approvals linked directly to the milestone record. Automated schedule risk alerts when tasks are overdue or a milestone is at risk based on predecessor task status.
Financial tracking and budget management
Project budget setup by cost category: materials, labour, subcontracts, permitting, and contingency. Actual cost entry against budget lines as invoices are received and approved. Committed cost tracking for purchase orders and subcontract agreements that are signed but not yet invoiced. Actual-vs-budget variance at line item and total project level, updated in real time as costs are entered. Milestone payment tracking for contracts where client payments are linked to project stage completion. The financial view that replaces the spreadsheet your project accountant updates once a week.
Subcontractor management
Subcontractor contact records with trade type, insurance expiry, and licence details. Task assignment to subcontractors with due dates and document attachments. Subcontractor portal access -- each trade sees their assigned tasks, relevant drawings and specs, and can mark tasks complete and upload completion photos. No access to commercial data, other trades' tasks, or client information beyond what is needed for their scope. Subcontractor performance tracking by task completion rate and defect rate for reference on future projects.
Document control and version management
Central document store for each project: design drawings, specifications, permits, contracts, and compliance certificates. Version control with current revision clearly marked and previous revisions archived. Document distribution tracking -- who received which revision and when. Drawing transmittal workflows for issuing updated designs to subcontractors and recording acknowledgement. Automated expiry alerts for time-limited documents like permits and insurance certificates. The document layer that stops the wrong revision being used on site because someone pulled a drawing from their email.
Investor and asset owner reporting
Monthly progress reports generated from live project data in the format your financing agreement or asset management contract requires. Construction progress against programme, cost against budget, risk register summary, and upcoming milestone dates -- assembled automatically rather than compiled by the project manager on the last day of the month. Investor portal access with read-only views of the reports and underlying project data. Custom report templates for different investor or lender reporting requirements. The reporting layer that turns project data into the evidence your capital partners need to confirm the project is on track.
Frequently asked questions
Generic PM tools handle task lists and basic scheduling. Solar EPC project management involves financial tracking tied to milestone payments, document control with version management for engineering drawings, subcontractor access that is scoped to their trade and cannot expose commercial data, and reporting formats that match specific financing agreements or asset management contracts. Generic tools require significant configuration to approximate these requirements and still leave gaps -- usually in financial tracking and document control -- that end up being handled in spreadsheets alongside the PM tool. Custom solar project management software is built for the workflow, not configured to fit it.
Project-level financial tracking captures costs against the budget for a single project: materials, labour, subcontracts, permitting, and contingency. It shows actual-vs-budget at each cost line and tracks committed costs for signed purchase orders and subcontract agreements that have not yet been invoiced. Portfolio-level financial tracking aggregates those figures across all active projects so the business can see total committed spend, total forecast-to-complete, and margin by project type or region. The portfolio view is the one the CFO or business owner needs. The project view is the one the project manager uses daily. We build both, linked to the same underlying data so the numbers are always consistent.
Subcontractors need enough information to do their work and no more. We build role-based access so each subcontractor sees their assigned tasks, the drawings and specs relevant to their scope, and the communication thread for their work package. They cannot see contract values, other subcontractors' tasks, client contact details, or any project data outside their scope. Subcontractors access the system through a portal -- no software to install, no licence fee per user. Access is granted per project and expires when their scope is complete. We configure the permission structure during the scoping process to match your specific subcontractor types and what each trade needs to see.
A focused platform covering multi-project dashboards, milestone tracking, financial tracking, and document control for a solar EPC or developer typically costs $30,000 to $80,000 depending on the number of project types and the complexity of reporting requirements. A full EPC project management system adding subcontractor portals, investor reporting, and integration with accounting software runs $60,000 to $150,000. We scope the project before pricing it so you know what is included, what the cost is, and when it will be delivered before development starts.
