Wedding Planning Software Development

Central planning dashboard showing the couple's event date, days remaining, and progress across all planning categories. Task list with pre-populated wedding planning tasks organised by timeline milestone -- 12 months out, 6 months out, 3 months, 1 month, week of, and day of. Each task has a due date calculated from the event date rather than a fixed calendar date. Custom task creation for tasks outside the standard template. Task completion tracking with a progress indicator by category: venue, catering, photography, flowers, music, hair and makeup, attire, transport, honeymoon. Checklist export to PDF for printing or sharing with a planner. Automated reminders by email or push notification when tasks are approaching their due date and not yet marked complete.

Guest list management that handles the full lifecycle from first entry to event day. Guest record with name, contact details, relationship to couple, dietary requirements, and seating assignment. Import from CSV or Google Contacts for couples who already have a list started elsewhere. RSVP tracking with response status, meal selection, and plus-one management. Customisable RSVP form with couple-specific questions -- song requests, dietary notes, travel details. RSVP link for each guest or a single link for all guests with unique tracking. Reminder emails sent automatically to guests who have not responded by a configured cutoff date. Seating chart tool with table setup, drag-and-drop guest assignment, and dietary flag display per seat. Export to PDF for printing on the day. For couples with a large guest list, filtering by RSVP status, table assignment, and dietary requirement.

Vendor shortlisting and comparison tools for couples evaluating multiple options in each category. Save a vendor from search results or a marketplace profile to the shortlist for their category. Side-by-side comparison of shortlisted vendors showing package inclusions, price, rating, and availability on the event date. Notes field per vendor for recording what was discussed in an inquiry. Status field per vendor: considering, inquired, quoted, booked, or declined. When a vendor is marked as booked, they move from the shortlist to the confirmed vendors section of the planning dashboard. Confirmed vendor cards show the vendor name, category, contract status, next payment due date, and contact details. The vendor section of the planning dashboard becomes the couple's single reference for every vendor they have hired.

Budget tracker that works from actual bookings rather than estimates. Couple sets a total budget at the start. Budget is allocated across categories -- venue, catering, photography, flowers, music, attire, and custom categories. When a vendor is booked, their contract value is pulled into the budget tracker automatically. Paid amounts update when payments are processed, so the tracker shows the difference between what has been contracted, what has been paid, and what is still owed. Remaining unallocated budget shown by category. Payment calendar showing all upcoming payment due dates across all vendors in one view. Overspend warning when a new booking would push a category or the total over the allocated amount. Export to PDF or CSV for review with a financial planner or partner.

Event timeline tool for planning the wedding day schedule in detail. Timeline builder with drag-and-drop time blocks for ceremony, cocktail hour, reception, and other event segments. Vendor call times added per vendor -- photographer arrival time, band sound check time, catering setup window. Guest transport schedule integrated into the timeline. Timeline shared with vendors and the wedding party via a view-only link. PDF export formatted as a vendor run sheet. Day-of mode showing the current time block, next event, and vendor contact numbers in a format designed for quick reference on the day. For planning businesses managing multiple couples, the timeline tool manages each client's event day separately from a planner dashboard.

Communication log keeping all vendor messages, documents, and files in one place rather than scattered across email and messaging apps. Couple can message a vendor directly from the platform. All messages tied to the vendor record and visible in the couple's planning dashboard alongside the contract and payment status. Document storage: upload and retrieve quotes, contracts, inspiration images, and vendor forms. File sharing from couple to vendor and vendor to couple within the same thread. Email notification for new messages so vendors and couples do not need to log in to stay updated. For couples sharing planning responsibilities, a shared inbox visible to both partners. For planning businesses, the communication portal is the primary channel between planner, couple, and vendors -- replacing email chains that are impossible to track after a few months.