Yoga and Fitness Studio Class Booking Software

Class type setup with instructor assignment, room or area allocation, and capacity limit. Recurring schedule builder for weekly classes that repeat on the same day and time without re-entering the class each week. One-off class creation for workshops, special events, and guest instructor sessions. Substitute instructor assignment when the scheduled instructor is unavailable -- member notification sent automatically with the substitute's name and a cancel option if the member prefers to rebook. Class cancellation with automatic member notification by push, SMS, or email and automatic release of booked credits or class pass deductions. Studio capacity management across multiple rooms running simultaneous classes.

Member-facing booking via app and web portal, accessible on mobile and desktop. Class filter by type, instructor, room, date, and time so members can find the right class without scrolling through the full schedule. Booking confirmation sent immediately with class details, instructor name, studio address, and what to bring. Calendar sync to Google Calendar and Apple Calendar so the booking appears in the member's personal calendar. Class credit or membership deduction at the point of booking so the member always knows how many credits remain. Booking history in the member app showing past and upcoming classes with check-in confirmation.

Automatic waitlist when a class reaches capacity -- members join the waitlist in order and see their position. Automatic promotion when a cancellation occurs -- the first waitlisted member receives a notification with a booking deadline of 30 to 60 minutes to confirm their spot before it goes to the next person. Configurable promotion lead time so late-night cancellations before a 7am class don't send notifications at 3am. Waitlist fill rate reporting showing how often waitlisted spots are filled versus lost to the end of the booking deadline. Members can cancel their waitlist position without penalty. Priority waitlist position as a loyalty tier benefit for top-tier members.

Configurable late-cancel window by class type -- a standard class may have a 12-hour late-cancel window, a private session 24 hours. Cancellations inside the window trigger automatic fee processing: a class credit deduction or a card charge at the configured late-cancel fee amount. No-show recording when a member does not attend and did not cancel -- no-show fee applied automatically without staff involvement. Policy display at booking and in the reminder message so members have seen the terms before the window applies. Cancellation reason capture when a member cancels via the app. Override workflow for genuine emergencies with manager authorisation and a reason log.

Instructor profiles with qualifications, bio, and class types they're authorised to teach. Class assignment with instructor-specific schedule view showing their own upcoming classes, class rosters, and capacity. Availability management for instructors to block dates and times outside their regular schedule. Substitute request workflow when an instructor needs to cancel -- the studio manager is notified, a substitute is selected, and members are notified automatically. Instructor-facing class roster with member names, check-in status, and any relevant member notes -- allergies, injuries, or beginner flags -- visible before the class starts.

Class pass purchase with session allocation recorded to the member account immediately on payment. Pass deduction at the point of booking so the member's remaining balance is always accurate. Membership credit allocation for members on unlimited or class-count memberships -- credits available for the billing period, reset on renewal. Pass expiry with configurable expiry date displayed at purchase and reminder sent before expiry. Class count per membership type reported for utilisation analysis -- identifying members on unlimited plans who are attending rarely enough that a class pack would cost them less, as a retention risk signal. Membership utilisation report by member showing visit frequency and pass balance across the active member base.