Finance team spending the last week of every month manually assembling reports and chasing sign-offs instead of analysing the numbers?
Month-end close running 5--10 business days when your competitors close in two?
Accounting Automation Software
Finance teams spend the most time on the work that is most mechanical -- matching invoices to purchase orders, reconciling bank statements, chasing expense approvals, assembling month-end reports, and preparing audit documentation that already exists somewhere in your systems.
We build custom accounting automation software that handles the data processing and workflow steps your team currently does by hand. Faster close cycles, fewer errors, and a complete audit trail -- without adding headcount.
Accounts payable automation -- invoice extraction, PO matching, approval routing, and ERP posting with no manual data entry
Bank reconciliation run automatically against your transaction feeds and accounting records
Month-end close workflows that sequence tasks, track completion, and flag exceptions in one place
Audit trail maintained automatically -- every entry, approval, and exception logged with timestamp and owner
RaftLabs builds custom accounting automation software that handles accounts payable processing, bank reconciliation, expense approvals, financial report generation, audit trail maintenance, and month-end close workflows. We integrate with your ERP, accounting platform, and banking data feeds. Most accounting automation systems are scoped and delivered in 8--14 weeks at a fixed cost.
What the finance team's time is actually worth
A finance analyst spending 3 days assembling a monthly management report from 6 different system exports is not doing finance -- they are doing data assembly. The same analyst who closes the AP ledger by matching invoices in a spreadsheet is not doing accounts payable -- they are doing data entry.
The cost of manual accounting processes is not just the time. It's the errors that slip through at volume, the close cycle that runs 8 days when your board wants weekly reporting, and the compliance exposure when an audit reveals that your reconciliation trail lives in someone's spreadsheet.
Accounting automation fixes the data layer. Your finance team does the analysis.
What we automate
Accounts payable processing
Invoices captured from email or document inboxes, AI extraction reads vendor, amount, and line items into structured data, three-way match against your PO and receipt records, discrepancies routed to the correct approver with context, approved invoices posted to your ERP automatically. Standard invoices processed end-to-end without a finance team member touching them.
Accounts receivable and collections
Payment reminders sent automatically on schedule -- 30, 14, 7 days before due date, and on due date -- based on invoice aging data from your accounting system. Overdue invoice escalation to collections workflow. Payment received triggers automatic reconciliation and account update. Dunning sequences that reduce debtor days without a credit controller manually tracking each invoice.
Bank reconciliation
Bank transaction feeds matched automatically against accounting entries on a daily schedule. Standard matches cleared without review. Unmatched transactions surfaced with candidate matches identified. Reconciliation report generated and delivered automatically at period end. Integration with Xero, QuickBooks, NetSuite, Sage, and major banking APIs. Reduces a multi-day end-of-month task to a daily exception review.
Expense management workflows
Expense submissions captured from a mobile app or email, receipt data extracted automatically, expenses validated against your policy rules -- category limits, vendor restrictions, approval thresholds -- and routed to the correct approver. Approved expenses posted to the ERP with correct cost centre coding. Out-of-policy items flagged with the specific violation. Finance sees a dashboard of expense status across the business, not an email inbox of approval requests.
Financial reporting pipelines
Management reports assembled automatically from your ERP, accounting platform, and other data sources -- no manual export, no formula maintenance, no formatting work. P&L, balance sheet, cash flow, and KPI dashboards delivered to the right recipients on schedule. Variance alerts when actuals deviate significantly from budget. Reports that currently require 2--3 days to assemble run overnight.
Month-end close workflows
Month-end close tasks sequenced, assigned, and tracked in a single dashboard -- bank reconciliations, AP close, accruals, intercompany eliminations, and consolidation steps. Each task has an owner, a deadline, and a completion trigger. Blockers surfaced automatically. Finance controller sees close status across the team without chasing updates via email. Target close cycle cut from 8--10 days to 2--3.
Which part of your close cycle is taking the most time?
Tell us your accounting platform, the process, and the volume. We'll design the automation and give you a fixed cost.
Related services
Invoice Processing Automation -- AI-powered invoice reading, PO matching, and ERP posting
Business Process Automation -- end-to-end workflow automation across your operation
Document Automation -- automated document generation and approval workflows
Data Extraction Automation -- extract structured data from invoices, statements, and reports
Reporting Automation -- automated financial dashboards and management reports
Accounting automation by industry
Banking Software -- financial services accounting, payment reconciliation, regulatory reporting
Insurance Automation -- claims payments, premium reconciliation, commission processing
Construction Automation -- job costing, progress billing, subcontractor payment workflows
Frequently asked questions
The clearest automation candidates in accounting share one characteristic: they involve reading data from one system, applying rules, and writing the result to another system. Accounts payable is the highest-value starting point for most businesses -- extracting invoice data (vendor, amount, line items, due date), matching against the purchase order, routing exceptions for approval, and posting to the ERP. Bank reconciliation is second -- matching transaction records against your accounting entries, flagging unmatched items, and generating the reconciliation report. After those, expense management (receipt extraction, policy validation, approval routing, ERP posting) and financial report assembly (pulling data from multiple sources, calculating, formatting, delivering) consistently deliver strong ROI. We measure your current volume and error rate before recommending what to automate and in what order.
Accounts payable automation starts at invoice receipt -- email inbox monitoring or a document inbox that captures invoices from any source. AI extraction reads each invoice and pulls vendor name, invoice number, date, line items, and total amount into structured data. That data is matched against the corresponding purchase order in your ERP. Three-way match (invoice, PO, receipt) passes automatically. Discrepancies and invoices without a PO are routed to the correct approver with context -- the invoice, the PO, and the variance highlighted. Approved invoices are posted to the ERP automatically. Rejected invoices are returned to the vendor with the reason. The entire process -- from invoice receipt to ERP posting -- runs without a finance team member touching a keyboard for standard invoices.
Yes. Bank reconciliation automation connects to your bank transaction feeds (via Open Banking APIs, bank-provided exports, or direct feed integrations) and matches each transaction against the corresponding entry in your accounting system. Standard matches are cleared automatically. Unmatched transactions are flagged with the candidate matches identified, so the finance team reviews exceptions rather than doing the matching. The reconciliation report is generated and formatted automatically at the end of each period. For businesses with high transaction volumes -- retail, e-commerce, businesses with multiple bank accounts -- this reduces a multi-day task to a daily exception review. We integrate with all major accounting platforms (Xero, QuickBooks, NetSuite, Sage, and others) via API.
A focused accounts payable automation system -- invoice extraction, PO matching, approval routing, and ERP posting for a single entity -- typically runs $25,000--$60,000. A full finance automation suite covering AP, bank reconciliation, expense management, and month-end close workflow runs $60,000--$150,000 depending on the number of entities, the complexity of your ERP integration, and the volume of exceptions requiring custom handling. Tax preparation workflow automation and multi-entity consolidation automation are scoped separately. We assess your current process volume, error rate, and integration complexity before pricing. Every project is fixed cost.