Bookkeeping Automation Software Development

Bank feed connections pulling transaction data automatically from all your accounts -- current accounts, savings accounts, credit cards, and merchant accounts -- using open banking APIs, direct bank data feeds, or bank file import where direct connection is not available. Multi-bank aggregation bringing transactions from different financial institutions into a single transaction queue, normalised to a consistent format regardless of how each bank formats its transaction data. Transaction deduplication detecting and flagging duplicate entries when the same transaction arrives through more than one feed -- common when a bank feed and a manual import overlap at period end. Real-time or daily feed refresh configured to your bank's update frequency, with a feed status dashboard showing which accounts are connected and when each was last updated. Feed failure alerts notifying the finance team when a bank connection drops so missing transactions are caught before they become a reconciliation problem.

Rules-based categorisation engine applying your defined posting rules first -- the direct debit from HMRC always goes to corporation tax, the standing order to the landlord always goes to rent, the card transaction at the specific fuel supplier always goes to vehicle costs. AI-assisted categorisation for transactions that do not match a defined rule, using a model trained on your historical posting data to suggest the account code, cost centre, and VAT treatment with a confidence score. Low-confidence suggestions routed to a human reviewer rather than posted automatically, with the reviewer's decision fed back to the model to improve future categorisation accuracy. New supplier detection flagging transactions from payees not previously seen so the finance team can set up the supplier record and define the default posting before the transaction is categorised. Categorisation accuracy reporting showing the auto-categorisation rate, the review rate, and the override rate -- the metrics that tell you whether the automation is working as intended.

Mobile receipt capture via a smartphone app allowing employees to photograph receipts at point of purchase, with OCR extraction of the supplier name, date, amount, and VAT amount from the image. Email receipt forwarding for digital receipts sent to a dedicated capture address, with the receipt data extracted automatically and matched to the corresponding bank transaction or credit card charge. Supplier portal for suppliers submitting invoices directly, with the invoice data extracted and routed to the AP workflow without manual re-entry. Receipt matching against bank feed transactions -- the photographed receipt matched to the bank transaction by amount and date, with the combined record showing the transaction detail and the receipt image together. Missing receipt alerts for transactions that have been categorised but have no receipt attached, sent to the employee or cardholder so they can submit the documentation before the period closes.

Automated bank reconciliation matching bank feed transactions to posted ledger entries using a combination of amount, date, reference, and payee name matching, with configurable tolerance for date differences on transactions that clear with a delay. One-to-many and many-to-one matching for transactions that do not correspond one-to-one -- a single bank payment covering multiple invoices matched to each invoice, or multiple smaller payments matched to a single bank receipt. Unmatched transaction queue for items the system cannot match automatically, showing the bank transaction alongside the closest candidate ledger entries so the reviewer can match, create a new posting, or flag for investigation. Reconciliation completion status across all bank accounts visible on a dashboard showing the number of matched, unmatched, and in-review items per account and the percentage of the period's transactions reconciled. Statement balance confirmation comparing the system's reconciled balance to the bank statement closing balance as the final step in the reconciliation process.

Expense claim submission for employees -- the employee logs the expense, attaches the receipt, selects the expense category, and submits for approval without leaving the mobile app or web interface. Approval workflow routing each expense claim to the employee's line manager or cost centre owner for approval before it is posted to the ledger and included in the next payment run. Company credit card reconciliation matching card transactions to submitted receipts and expense claims, with a status view showing which card transactions have been claimed and which are outstanding against each cardholder. Policy enforcement flagging claims that breach the expense policy -- a hotel rate above the policy limit, a meal claim without a business purpose, a claim submitted outside the policy time window -- before the claim reaches the approver. Payment run generation producing a BACS file or payment instruction for approved expense claims, paid in the next payment run rather than requiring individual bank transfers.

Supplier invoice capture via email ingestion and supplier portal, with OCR extraction of invoice header and line item data and matching against purchase orders and goods received notes for three-way matching. Duplicate invoice detection checking incoming invoices against the open invoice register and the posting history to prevent paying the same invoice twice when a supplier re-submits or a feed delivers a duplicate. AP ageing report showing all outstanding supplier invoices by age, supplier, and due date so the payment team can see what is due and approaching overdue without running a manual query. Payment approval workflow routing payment proposals above configured thresholds for authorisation before the payment run is submitted to the bank. Remittance advice generation and dispatch to suppliers on payment, with the remittance showing which invoices are covered by the payment so suppliers can allocate correctly.