Subcontractor Management Software

Scope documents, drawings, and specifications issued to each subcontractor through a controlled portal. Every sub sees only the documents relevant to their package -- not your full project documentation. Revision tracking so superseded drawings are clearly marked and field teams always access the current issue. Distribution records showing who received which document and when. The version control that prevents a subcontractor building to a drawing you superseded two weeks ago.

RFI and technical query workflows where subcontractors submit requests through the portal and responses route through your team to the relevant consultant. Response deadlines set per RFI with automatic reminders on overdue items. Markup attachments, revised drawings, and written responses attached directly to the RFI record. All parties notified when a response is issued. Closed RFIs searchable by trade, package, and date range -- the technical correspondence record that exists automatically, not because someone compiled it.

Standard progress claim submission through the portal -- claim amount, work completed, supporting documentation, and variation references all captured in a consistent format. Claim review workflow routing to your QS or project manager for assessment, with partial approval support and reasons for any reduction. Payment certificate issued through the portal and downloadable in PDF. Payment status visible to the sub without them needing to call your accounts team. The claim process that takes three days instead of three weeks.

Variation and site instruction workflows where scope changes are issued, priced by the sub, and approved or negotiated through a tracked process. Variation register showing all open, approved, and rejected variations per package. Budget impact of approved variations updated in real time. The variation record that exists without someone maintaining a spreadsheet -- and that you can produce in full if the contract goes to dispute.

Compliance portals where subcontractors upload required documents -- public liability and workers compensation insurance, licences, Safe Work Method Statements, induction records, and any project-specific compliance requirements. Expiry dates tracked with automatic reminders before certificates lapse. Work access flags that prevent a subcontractor's team from being granted site access if their compliance documents are out of date. The compliance record that protects you in a safety audit, not the one you're assembling the night before.

Payment status visible to each subcontractor through their portal -- claim submitted, under review, certified for payment, and payment date. Reduces the payment enquiry calls that occupy your accounts and project management team in the week after claim cut-off. Broadcast communication to all subcontractors on a project, or targeted messages to specific trades. Site instruction acknowledgement tracking so you know which subs have read and accepted an instruction. The communication record that demonstrates you notified everyone you needed to notify.