Property Management Software Development

Complete rent roll covering all tenancies with current and upcoming rent, lease start and end dates, notice periods, break clauses, and rent review schedules. Tenancy lifecycle management from enquiry through application, referencing, tenancy agreement, and ongoing management to renewal or vacation. Arrears tracking with automated reminder sequences, escalation flags, and payment plan recording. Rent review calendar with automated notifications before review dates. The tenancy register that tells your property managers what's happening across the entire portfolio without needing to open individual files.

Tenant maintenance request submission with priority classification, photo capture, and property manager triage. Supplier dispatch workflow where approved works are assigned to the right trade with job details, property access instructions, and scheduling. Job completion confirmation with supplier invoice upload and approval workflow. Maintenance cost allocation to the correct landlord or cost centre. Recurring maintenance scheduling for contracted services -- lifts, fire safety, HVAC. The maintenance system where the tenant knows the status, the supplier has the instructions, and the invoice flows to approval without a phone call to chase any of it.

Certificate register for every compliance requirement across your portfolio -- gas safety, electrical installation condition reports, EPC, fire risk assessments, legionella, HMO licences, and any jurisdiction-specific requirements. Expiry dates tracked with tiered automated reminders before lapse. Access control flags that prevent a property from being let if a mandatory certificate has expired. Certificate upload and storage with document version history. Compliance dashboard showing portfolio status at a glance -- the risk exposure view that tells you what needs actioning before it becomes a liability.

Landlord statements generated automatically at end of each payment period -- rent received, management fees, maintenance invoices, compliance costs, and net disbursement. Year-end tax summaries with income and expenditure by property and by tax year. Owner portal where landlords can view their portfolio performance, download statements, and check maintenance activity without calling the office. Custom report formats for institutional owners who need data in a specific structure. The landlord reporting that takes ten minutes to generate, not two days.

Integration with your accounting system -- Xero, QuickBooks, Sage, or a custom ledger -- so rent receipts, management fees, supplier invoices, and landlord disbursements flow from the property management system without manual re-entry. Reconciliation between the rent roll and the bank account. Credit control workflow integration for arrears escalation through to legal action. The finance integration that removes the duplicate data entry that currently costs your accounts team hours every week.

Features specific to build-to-rent and multi-unit operations -- amenity booking management for gyms, meeting rooms, and communal spaces; parcel management and resident notification; access control integration for smart locks and fob systems; community communications and resident engagement tools; and service charge tracking for managed buildings. Resident app integration where tenants can book amenities, log maintenance, and pay rent from a single mobile interface. The operational infrastructure that a BTR asset needs to deliver a differentiated resident experience at scale.