Veterinary Pharmacy Management Software

DEA-required fields captured per transaction: drug name and schedule, quantity dispensed, dispensing date, patient name and species, prescribing vet and DEA number, and dispensing vet. The log is maintained separately from general dispensing records with mandatory field enforcement -- a transaction cannot be committed without all required fields populated. Physical count reconciliation against system count is scheduled at configurable intervals, with discrepancy flagging and a resolution workflow that records the outcome against the reconciliation event. Export in a DEA audit-ready format so the log is ready for inspection without manual reformatting.

Product-level stock tracking with batch number and expiry date recorded at receipt. Inventory is deducted automatically when a prescription is dispensed, keeping on-hand quantities accurate without manual adjustment after each transaction. Low-stock alerts are set per product at a configurable reorder point based on dispensing rate rather than a fixed threshold. Expiry date alerts trigger in advance of the expiry with a disposal or return workflow that records the outcome against the affected batch. Supplier purchase orders are generated from reorder point triggers, and supplier invoices are matched against purchase orders with cost variance flagging when the delivered price differs from the order.

Dispensing is linked to the prescribing vet, the patient record, and the inventory system in a single action -- the quantity dispensed is deducted from stock, the transaction is recorded against the patient, and the controlled substance log entry is created if applicable. Prescription label generation includes drug name, dose, frequency, route, prescribing vet name, patient name, species, and dispensing date. Refill authorisation is managed with maximum refill count enforcement and a workflow for prescribing vet sign-off on each refill. Drug interaction checking at the point of dispensing flags conflicts with the patient's active medication list before the prescription is finalised.

Vaccine inventory is tracked separately from general drug stock with lot number, manufacturer, and expiry date recorded at receipt. Cold chain temperature log integration is available for practices with temperature monitoring hardware, linking temperature readings to the vaccine storage location over time. Vaccine usage is deducted per administered dose rather than per vial opened, with wasted dose logging that records the reason -- broken vial, partial use, administration error -- against the lot and the patient visit. The lot number and expiry date are recorded against the patient vaccination record at administration so the traceability chain is complete from receipt to patient.

Preferred supplier catalogue with product pricing and preferred ordering units. Purchase orders are generated from reorder triggers with an approval workflow for orders above a configurable value threshold. Delivery receipt confirmation captures batch number, expiry date, and quantity received, updating inventory immediately on confirmation. Supplier invoices are matched against purchase orders with cost variance flagging when the invoiced price differs from the purchase order price. Drug cost reporting by product category and by prescribing vet gives visibility into dispensing cost at the level that matters for margin management.

Dispensing volume by drug and by vet shows which products are moving and which clinical staff are prescribing most frequently. Controlled substance utilisation reporting compares dispensed quantities against inventory reconciliation results so discrepancies are visible at the reporting level before they appear in a physical count. Expired product loss reporting captures the cost of drugs removed from inventory before dispensing. Margin per product category shows gross contribution after drug cost. Top dispensed drugs by revenue and by volume give the purchasing function the data to negotiate supplier pricing based on actual dispensing patterns.